Export from Sente to Scrivener
March 26, 2015

Using Notes from Sente

One of the biggest concerns I had about Sente was being able to use the notes that I had taken in Sente in a practical way. In using Word or Byword as the main writing tool for writing, this generally meant keeping Sente and the program open, with flicking back and forth between them. While I had identified a way to make this work, it was starting to get cumbersome, and unwieldy with long documents.

A number of people that do PhD research would be familiar with the Thesis Whisperer, and the program Scrivener that is often referred to on that blog. I have been trialling it, and finally bit the bullet and bought a copy. I’m still learning some of its peculiarities, however to get up and running with it and be functional from Day 1 is very straightforward.

I did still have this issue of flicking back and forward between Scrivener and Sente.

Fortunately a script has been developed to export notes from Sente to Scrivener, and there is a handy youtube video to quickly guide you through the script use.

Export from Sente to Scrivener

Worth checking out if you are looking at integrating a process for software that may not be as commonly used as Evernote. Sente is still my preferred PDF management app, and I’m glad that I’ve found ways to use that information from one program to another in a good flow with less repetition.

 

 

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I find with the myriad of stud that needs checking, verifying, and with my teaching load that there are a whole bunch of tasks that seem to slip through the cracks. 

I tried putting follow ups on my calendar, or in an electronic to do list, but the to do list just became nag-ware that I ended up ignoring or disabling, and my calendar became too cluttered and I’d stop referring to it for appointments. Basically email and other reminders were cluttering and overwhelming other perfectly useful tools.

For the most part if have a simple hand-written to do list (on my ipad – I use Notability) for the stuff on my radar for the next 7-10 days (sorted into ‘Today’, ‘Tomorrow’, and ‘Done’. However when it goes beyond that, or I need to “snooze” email messages, Follow Up Then has been my go-to email reminder service.

For the record, I do not get any royalties for recommending this service… It’s just been so useful that I’ve paid for the Personal Premium account. It’s ability to set recurring reminders, track tasks (it’ll nag you til it’s done) and ability to handle attachments (premium version) have become essential to managing my own time and ensuring fewer things slip through the cracks.

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I have made reference before to James Hayton’s videos, where I personally discovered “Why?” as a driver for my research journey and participation from potential candidates.

Yesterday I attended a webinar while on the road entitled ‘Understanding Academic Literature‘ (thank goodness for the internet). One of the things that resonated strongly with me was the idea of a simple classification system for material that can be applied as you read. It’s a simple A/B/C/D system, and while it wasn’t the only takeaway from James’ presentation, it was one that I could implement immediately – especially on a four hour plane journey home.

Classifying literature, by James Hayton

I’ve modified the classification slightly to suit my own needs, as anyone should, and it has resulted in the following:

  • A – Central
  • B – Supportive and informational, or relevant to methodology
  • C – Might be useful – KIV
  • D – Not relevant

“KIV” is a term that I hadn’t heard until I moved to Singapore, but it’s an acronym for Keep In View. Basically something that you’re not quite willing to discard, but may need to refer to later. For me it’s usually something that’s filtering around in the back of my brain that won’t quite let me discard the article. I have a personal rule that there shouldn’t be more than 10 papers with this label. I’m setting a monthly reminder to review these so that this doesn’t become an article graveyard.

James discussed using a “print and keep in folder” method. That doesn’t work for me due to the portability of my work and life and general. Sente knocks it out of the ballpark for me on this one – I’m using its tagging feature to keep track of this classification system. I’ve written before about why Sente works for me, and I recommend it to anyone who needs a portable, syncing database for literature management.

Other things that got me thinking from James’ webinar:

  • Identification of seminal works/authors as a key requirement for literature review – this is probably going to be key for me as I pull a number of research areas together – culture, logistics, decision making, MNCs and international business. I need to look at citations and influence when considering some of these areas. This doesn’t mean I must include them, but people may expect that I understand they exist, and be able to justify why I haven’t included them.
  • Identification of peers/competitors – I am not sure I am comfortable with the competitor term (although that’s probably my inexperience speaking), however I understand the concept of looking at people who are doing research in similar areas. I probably need to drill into this more than I have previously as I haven’t given it much thought in this context.
  • Answer three main questions when evaluating each piece of literature: What was done in the article? How was it done? Why is it significant (especially in the context of my own research)?
  • Often my expertise is lacking, especially at the beginning of each phase (reading, data collection, analysis, writing), and it’s okay to refer to teaching textbooks and Wikipedia to learn in the areas where I lack skills or knowledge. Just don’t reference them!

One of the recurring messages in James’ presentations is that PhD candidates should understand that they begin the journey with little experience, and build it up over the course of their PhD (to ‘more experienced’, not expert!). I find that this is not a linear progression, but something that is more iterative as I enter different phases of my PhD. I would say my journey is better represented by the grey line below.

My journey is more like the dotted grey line, with expertise and skills being built upon.

While I have more than 500 articles in my Sente Database, and notes written on all of them, now that I’m in data collection I find myself revisiting the literature and needing to start classify/sort with more clarity. This webinar was timely in this regards, and thanks to James for making it available at a reasonable fee.